15.
Contents of personal records
(1) The chief constable
shall cause a personal record of each member of the police force to
be kept.
(2) The personal record shall contain-
(a) the home address of the member;
(b) a photograph not more than 10 years older of the member taken
in accordance with the directions of the chief constable and at the
expense of the police authority;
(c) a personal description of the member;
(d) particulars of the member's place and date of birth;
(e) particulars of the member's marriage (if any) and children (if
any);
(f) a record of the member's service (if any) in any branch of Her
Majesty's naval, military or air forces or in the civil service;
(g) a record of the member's service (if any) in any other police
force and transfers (if any) from one police force to another;
(h) a record of whether the member passed or failed to pass any qualifying
examination at which the member was a candidate; and
(i) a record of the member's service in the police force, including
particulars of all promotions, changes of pay, postings, transfers,
removals, injuries received, periods of illness, attendances at training
courses, commendations, rewards, punishments, disposals other than
cautions, and the date of the member ceasing to be a member of the
police force with the reason, cause or manner thereof.
(3) The chief constable shall cause to be expunged from the personal
record-
(a) any record of punishment made in terms of the Police (Scotland)
(Discipline) Regulations 1967[a] after 3 years free from punishment
other than a caution;
(b) any record of a disposal made in terms of the Police (Conduct)
(Scotland) Regulations 1996 after 3 years free from any disposal other
than a caution; and
(c) in the case of any proceedings taken against the member under
the Police (Efficiency) (Scotland) Regulations 1996[b], any record
of proceedings (including any disposal made under those Regulations)
after 2 years have elapsed since the date of the
last event to take place in terms of those Regulations in relation
to any proceedings taken against the member.
(4) Where any such record as is mentioned in paragraph (3) is expunged
from a member's personal record, so much of that personal record as
relates to any such record shall be destroyed and a new part made
out so as not to disclose that the expunged record existed.
(5) A member of a police force shall, if that member so requests,
be entitled to inspect that member's personal record.
[a] S.I. 1967/1021 amended by S.I. 1971/843, 1975/843, 1975/1544,
1976/1073, 1982/902, 1987/2226 and 1995/647. The Regulations were
repealed by S.I. 1996/1642 but continue to have effect for existing
cases by virtue of regulation 25 of S.I. 1996/1642 and S.I. 1996/1648.
An existing case is defined in regulation 1(2) of S.I. 1996/1646.
[b] S.I. 1996/1432.
